- CSC
- March 3, 2023
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Only restricted degrees of bucks are to be maintained give
Petty bucks membership more than $100 need to be managed for the a checking account for the a city lender or borrowing from the bank union which is a public depositary (reference Subsection .c) until the fresh new institution possess a secure, vault, otherwise money breasts which is used to safeguard petty dollars. Whenever possible, all petty cash levels are to be maintained when you look at the a bank account. Bank account can be started throughout the title of one’s service, not just one.
In the limited issues, a great petty dollars account can be used to load currency onto a prepaid debit cards. The use of prepaid debit cards alongside a great petty bucks account needs pre-recognition because of the OFM from Monetary Feasibility Studies (EFS) process. Relate to Section .
In the event that a state auditor’s statement discloses your amount of an enthusiastic agencys petty dollars membership is an excessive amount of or the use is actually admission from laws, the latest director (otherwise official designee) regarding OFM ount out of, the petty cash membership.
| Bookkeeping to have petty cash in treasury profile |
| .a good | Requests for petty cash, or increases to petty cash, are made using the “Software and you can Authorization having Petty Cash advance, Treasury Accounts” form that is available at the end of this subsection or through the Office of Financial Management (OFM), Statewide Accounting. The completed form is submitted to the OFM Statewide Accounting (the director’s official designee) for approval. Distribution of the total amount of approved petty cash within an agency is determined by the agency.
Agencies asking for recognition to have petty dollars profile that need prepaid service debit cards is reference the latest EFS approval page on Justification part of the application. Immediately following recognition, OFM have a tendency to return the new closed completely new “App and you may Authorization for Petty Cash advance, Treasury Membership” Mode on department. ” Reference Subsection .a towards a keen illustrative admission. This new guarantee is to be endorsed and you will cashed or transferred from the the latest assigned caretaker. OFM will send a duplicate of one’s finalized form for the Place of work regarding Condition Treasurer.
Application and Authorization for Petty Cash AdvanceSubscribed Uses from Treasury Petty Bucks Membership – With the exception of prepaid service debit notes, listed below are brand new authorized spends regarding Treasury petty bucks: Local market purchases of supplies and materials. These purchases may include: minor miscellaneous materials; supplies; fresh fruit and vegetables; and minor repairs and replacements parts for machinery and equipment not under state contract. Such payments may be made provided that: The purchase is within the limitations prescribed by the Department of Enterprise Services, and If the petty bucks increase is approved, the fresh new institution will be to build a guarantee to reclassify Treasury dollars to help you GL Code 1130 “Petty DollarsPostage-due on the send. Postage-due is generally repaid when it seems that it does getting advantageous toward state to just accept birth of one’s send.
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